Skip Navigation LinksAbout > User Guide > Batch Editing > Enhancements



Enhancements are pre-built batch edits written by Mitinet™ to help you update and maintain your entire database. These edits are continually updated so your records always have the latest information when you update.

You can run individual Enhancements directly from the Tools pane or run multiple enhancements by putting them into a Workflow. If you have BestMARC Global, you can also add custom Global Edits to any workflow containing enhancements.



Options for each enhancement are stored in your Profile. Click on the Profile link at the top of the page or select the My Records > Options > Profile Settings menu item.


When you Run an enhancement, the options set on the Enhancements tab in your profile determine what changes will be made. Not all enhancements have options.

Running an Enhancement

Running an Enhancement makes changes to records already loaded into into your My Records grid.

  • Open the Tools pane.

  • Select the Enhancements category on the left, and click on the Enhancement you wish to run.


  • Click on the Run button or right-click on the enhancement and select Run from the menu.

  • The Run window opens:

    Run Enhancement

  • Select the records you wish to update:

    • Selected records - Update just the selected records of the My Records grid.
    • Current page of records - Update all the records on the current page of the My Records grid.
    • All records - Update all records in the My Records grid.
    • All records in list - Update all records in the currently-selected List.
  • Click Run. A new Run tab opens:

    Running Enhancement

    The records are now removed from the My Records grid. The Status of the job periodically updates on this tab. You can continue working in BestMARC™ or close it as your job continues processing.

  • After processing, the records are loaded back into the My Records grid and a report appears in the same tab.

    Enhancement Report

    Close the tab by clicking the X in the tab's header.

  • If you closed BestMARC or want to view the report again, recent reports show in the Notification area at the top of the screen, or you can open it in the Activity Log on the Account page.

Award Notes

The Award Notes enhancement adds state and/or national award notes to your MARC records. As awards become available, they are automatically added to this enhancement.

You can set the following options in your profile for this enhancement:

Award notes options

  • Add national award notes - check to add national awards to your records.
  • Add state award notes - check to add state awards to your records. You can choose to add for All states or just the states you select. To select individual states, choose Selected states and then add a checkbox next to each state's awards you wish to add.

Brief to Full

The Brief to Full enhancement analyzes your records and for each brief record, searches the BestMARC databases for a full record. If a matching full record is found, selected fields from your original brief record are moved into the new full record.

A brief record is defined as a record with less than 10 fields in the 010-800 range, it has no subjects, no notes, no extent, or no publication information.

You can set the following options in your profile for this enhancement:

Brief to Full options

  • Matching type - determines how BestMARC matches your records to potential full records. Use Standard to have BestMARC automatically determine a standard, common set of matching criteria. Use Custom to select the individual criteria that must all match when finding a full record.
  • Fields to keep - determines which fields are always kept from your original brief MARC records and moved into your new, full MARC record. Your copy/holding fields based on your selected Automation System are kept automatically. The brief and full records will be merged and any Fields to Keep are guaranteed to be moved to the full record while other fields may only be moved if the full record does not have that information entered.

    Enter single fields (such as 505) or a range of fields (such as 690-699).

Tips for using Brief to Full:

  • Prior to running, create a Checkpoint. If you do not like the results, you can Restore Checkpoints to undo any changes. Also note that BestMARC automatically creates a checkpoint when you import new records, so you can always restore to the original record.
  • Use the Compare tool to see what changes were made in a side-by-side view with adds, changes, and deletes highlighted.
  • Because this enhancement can make significant changes to your MARC records, be careful to review your settings and compare the changes this enhancement makes the first few times you run it to ensure it is working properly for your library.

Convert to RDA

The Convert to RDA enhancement converts records to the RDA format.

Unlike other enhancements, this does not have any options. Here are some of the things this enhancement updates:

  • Automatically convert the 260 (Publishers, Distributors, Manufacturers and Copyright notices) to appropriate 264s
  • Automatic 336, 337, 338 field (RDA Content, Media, Carrier) updates
  • Nearly 100 terms expanded to the new RDA standard terminology - For example, "p." to "pages" or "ill." to "illustrations"
  • Corporate name abbreviations expanded - For example, "Corp." to "Corporation"
  • Month and year terminology expanded - For example "Jan." to "January" or "cent." to "century"
  • Birth and death date formatting converted - For example "1979." becomes "1979-" or "b. 1979 d. 2014" becomes "1979-2014"
  • Consistent handling of unnumbered pages, leaves and plates

Reading Program Updates

The Reading Program Updates enhancement adds reading program information into to your MARC records. As new reading program data becomes available directly from the reading program's administrator, it is automatically added to this service.

You can set the following options in your profile for this enhancement:

Reading program options

  • Accelerated Reader - check to update your records with the latest Renaissance Learning's Accelerated Reader data.

  • Fountas & Pinnell - check to update your records with the latest Fountas & Pinnell data.

  • Lexile - check to update your records with the latest MetaMetrics Lexile data.

    • Add Mitinet Measures when a Lexile is not found - Mitinet Measures is a correlated approximation of a Lexile score that can be added to some materials whenever a registered Lexile score is not found. If a registered Lexile score is later found, the Mitinet Measure will be replaced with it. Check to update your records with the latest Mitinet Measure data.

  • Reading Counts - check to update your records with the latest Houghton Mifflin Harcourt Reading Counts! data.

  • Restrict to sites - For each reading program, you can specify which sites ("Location", "Location Short Code", "Site", or "Library" depending on your automation system) you wish to add that reading program data. Enter the site code you use in your automation system for each location you wish to add. Use comma, enter, or tab to complete each site.

    Leave blank to add for all sites.

    BestMARC uses the copy/holdings in your records and the location codes you've entered here to determine whether to add reading program data and whether to create a label in the output site's label PDFs. If there are no holdings, the data is always added. If your union catalog has copy/holdings from multiple sites, the data will be added if any of holdings from any of the sites requests it.

To generate a PDF of labels that you can print off whenever a reading program's data is added or changed, set the Reading Program Labels section of the Labels & Cards enhancement.

Record Repair

The Record Repair enhancement automatically fixes common problems in your MARC records.

You can set the following options in your profile for this enhancement:

Record repair options

  • Set Place of Publication control field from 260/264 $a - Looks for publisher information in the 260 (for AACR2) or 264 (for RDA) field. The MARC's Place of Publication control field will be set for known publishers.

  • Set Date of Publication control field from 260/264 $c - Looks for publication date information in the 260 (for AACR2) or 264 (for RDA) field. The MARC's Date of Publication control field will be set when known.

  • Set Running Time control field for visual materials from 300 $a - Looks for running time information in the 300 $a subfield for visual material records (i.e. videorecordings). The MARC's Running Time control field will be set when known.

  • Set non-filing indicator for titles (245, 830) - Non-filing indicators for title fields are automatically set based on the record's language and our list of over 200 known leading articles. (i.e. 'A', 'An', 'The' for English records)

  • Update invalid indicators - If a field has an indicator value that is invalid, it is set to a valid value based on the field and its contents.

  • When language is undefined, set it based on the non-filing Title article's language - If the record's language is set to undefined and the record's Title has a leading article, the language is set based on the language of that article. If there is no leading article or the language cannot be determined, no changes are made.

  • Remove extraneous leading blanks - If a field has blank spaces at the beginning of the field, they are removed. This option does not change fields where leading blanks are allowed, such as the 010.

  • Update punctuation - Update the record's punctuation at the end of subfields. Each field has different rules based on the subfields that have content.

  • For RDA records - The following options will only be run on records that are already in the RDA format:

    • Update Content, Media, & Carrier (336, 337, 338) - The 336, 337, and 338 fields are created if they are missing based on the record's material type.

    • Convert 260 to 264 - If an AACR2 publisher field is found, it is converted to the appropriate RDA publisher in the 264.

    • Expand abbreviations - If an AACR2 abbreviation is found, expand it to the full RDA term.

Subject Heading Updates

The Subject Heading Updates enhancement updates the subject heading information in your MARC records. As new subject heading data becomes available directly from the authority (i.e. Library of Congress or Sears), it is automatically added to this service.

You can set the following options in your profile for this enhancement:

Subject Heading options

  • Update subject types - check the subject types you would like to update in your records. The latest authority data is used to update old subjects to new ones with the latest terminology. In some cases new subjects can be added based on your current subjects.
  • Subject Enrichment - check groups to add subjects based on existing text in your records. Based on your current subjects, kid-friendly subject headings can be added to aid patrons in searching for materials. For example, when "Arachnids" is found, subjects for "Spiders" and "Bugs" can be added. You can fully customize which subjects are added, including adding groups of your own. See Subject Enrichment for more details.
  • Redundant subjects - select an option for how you wish to handle redundant subject headings in your records. Redundant subjects are subjects that have the same term but are coded from different subject sources. For example, an identical subject coming from both Library of Congress and Sears.

    Only redundant subjects are removed. Subjects of all types are retained if they are unique.

    • Keep redundant subjects - Do not do any additional processing of redundant subjects.
    • Keep Library of Congress - Keep the Library of Congress subject and remove redundant subjects of other types.
    • Keep Library of Congress Children's - Keep the Library of Congress Children's subject and remove redundant subjects of other types.
    • Keep Sears - Keep the Sears subject and remove redundant subjects of other types.
  • "Juvenile" options - Some librarians and students do not like the term "Juvenile" in their library systems. Select a "Juvenile fiction" and "Juvenile literature" option from the list. If the term is found in a 600-689 field, it can be removed. Juvenile fiction can be replaced with Fiction.
  • Put subjects in numerical order - Standard cataloging practice is to put the most important subject headings first, however some librarians like to have their subjects in numerical order by tag. Check this option to sort subjects numerically.

Labels & Cards

The Labels & Cards enhancement creates PDF file(s) containing various label and card types and puts them into your Downloads tab. You can then download and print these files with a laser printer onto 8½" x 11" label or card sheets.

There is a special option to run this enhancement upon Export, or you can Run it on the edit pane like all other Enhancements. Due to its special nature, you cannot add the Labels & Cards enhancement to a Workflow.

When printing, make sure to print actual size and that any scaling options (such as "Fit to page") are turned off. Often these options are on by default and this will cause alignment issues when printing.


The following label forms are supported:

30 label sheet 30 labels per 8½" x 11" sheet
2 5/8" x 1" pocket
50 label sheet 50 labels per 8½" x 11" sheet
1½" x 1" spine
55 label sheet 55 labels per 8½" x 11" sheet
1½" x 29/32" spine
8 label sets 8 label sets per 8½" x 11" sheet
1" x 1¼" spine
27/8" x 1¼" pocket
27/8" x 1¼" circulation
10 label sets 10 label sets per 8½" x 11" sheet
29/32" x 1½" spine
225/32" x 1" pocket
225/32" x 1" circulation
12 label sets 12 label sets per 8½" x 11" sheet
1" x 7/8" spine
2¾" x 7/8" pocket
27/8" x 7/8" circulation
  • Book pocket labels - Contains call number, author, title, barcode number, and price

  • Spine labels - Choice to stack the dewey on separate lines, and check any additional information to put on the labels. The profile's example shows a rough estimate of how the labels will look based on the selected options.

  • Vertical call number labels - The call number printed vertically on the label.

  • Reading program labels - Check each reading program you wish to generate labels for. A file for each site is generated. This option also causes change labels to be generated automatically whenever the Reading Program Updates enhancement is run.

  • Include identification labels (recommended) - If this option is selected, an additional label is printed next to the actual labels with Title, Author, Dewey, Copyright, and ISBN to help identify which item the labels go on. This uses more label stock but makes it easier to determine what labels go on what items.


Cards sheet 3" x 5" cards, 3 cards per 8½" x 11" sheet
  • Catalog Card Set - Includes main entry card, title entry card, subject and added entry cards (one for each traced entry), and two shelf list cards for each record.

  • Shelf List Cards - Includes only a shelf list card for each record.

  • Title Cards - Includes only a title entry card for each record.

  • Use Rule of 3 for Subjects and Main/Added Entries - When checked, a maximum of 3 Subjects and Main/Added Entries are printed on cards.

  • Use AARC2 formatting for RDA records - When checked, RDA records are formatted in AACR2 for condensed printing onto cards. For instance, this prints common AACR2 abbreviations onto cards when the RDA record contains the spelled out text.

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